Officer Overview

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President

The president “perform[s] all duties of the chief executive officer. (Bylaws, Section 4. He or she provides leadership and vision for the ADE. He or she works with the Council and committees to enact the ADE’s plans and goals for the year. The president serves a one-year term, beginning on the last day of the annual meeting and is ineligible to serve consecutive terms. The president determines which committees will be active and appoints or confirms committee chairs and membership. He or she keeps in contact with these committees to ensure that the goals set for them are met in a timely manner. The president works closely with the president-elect and past-president on long range planning, to ensure seamless transition, consulting with the Planning Committee to revise and update the ADE’s Action Plan. Throughout the year, the president deals with issues that arise, making simple decisions, and bringing more complex issues up with the Council via e-mail for decisions. The president consults with his/her Committee chairs to make minor decisions throughout the year. Throughout the year, the President communicates with the membership via e-mails, letters in the e newsletter and Scholarly Editing. At the annual meeting at the end of his/her term, the president presides over the Council meetings, the Business meeting, and presents a speech at the Banquet.. The president has “the authority to sign checks or make cash deposits or withdrawals, in any of the accounts of the association. The president is empowered to assume the duties of the secretary or the treasurer should either or both be unable to perform the duties of office.” (Bylaws Section 5)

President-Elect

The president-elect is the chair of the Program Committee for the ADE’s Annual
Meeting. He or she is responsible for soliciting seven to eight sessions, usually with 3
presenters and a chair. The president-elect solicits applications for and makes decisions
on the Travel Funds for meeting participants. The president-elect is a member of the
Council and the Planning Committee, and is consulted on major decisions. He or she
works closely with the president and past-president to ensure a seamless transition. “The
president-elect shall serve [as president] in the absence of the president.” (Bylaws,
Section 4)

Past-President

The past-president serves on the Council and takes an active role in the Long Range
Planning Committee.

ADE Council

Council members serve for 3 years. The council is the decision-making body for the
Association, especially in matters of policy. “The council shall have general supervision
of the affairs of the association between its business meetings, fix the hour and place of
meetings, and make recommendations to the association. The council may delegate any
one or more of its members to represent the association or to perform an executive
function when attendance by the full council would be impractical.” (Constitution,
Article VI) The council hears issues and propositions, presented by the president and
committee chairs, discusses them and votes. These discussions take place all year long
via e-mail, and also at three council meetings, held in conjunction with the annual
meeting. They take an active role in long range planning and often serve as ex officio
members of committees. They should make themselves available to ADE members
interested in any of the issues under discussion. The Council ratifies the appointment of
committees by the president (Constitution, Article VII), elects the ADE’s representative
to the NHPRC (Bylaws, Section 6), and approves the budget.

Secretary

The secretary “shall keep the records, prepare agendas for meetings, notify appropriate
members, circulate minutes to the membership, and assist in arranging for meetings of
the association.” (Bylaws, Section 4) The secretary is responsible for taking minutes at
Council meetings and recording decisions made throughout the year by Council. He or
she manages the membership rolls, corresponds with the membership and the any
inquiring about ADE via mail, e-mail and phone, coordinates with the Local
Arrangements Committee and the Program Committee to produce the Program and
packet material for the Annual Meeting, and manages subscriptions and mailing data for
Documentary Editing. The secretary maintains and distributes guides for offices and
committees as needed. The secretary is a member of the Council, responsible for
decision-making and long-range planning. The ADE’s wordprocessing files are
maintained in Microsoft Word; its databases in Access. The secretary serves a one-year
term but can serve “no more than three consecutive terms.” (Constitution, Article IV,
Section 3). The secretary “shall have the authority to sign checks or make cash deposits
or withdrawals, in any of the accounts of the association. “ (Bylaws, Section 5)

Treasurer

The treasurer is responsible for the financial management of the association. “The
treasurer shall collect dues and maintain the association’s financial records and file any
necessary forms with the U.S. Internal Revenue Service.” (Bylaws, Section 5) He or she
keeps the ADE’s checking and savings accounts, invests reserve funds, and oversees the
Boyd and Boydston prize funds, and files tax paperwork. The treasurer “shall have the
authority to sign checks or make cash deposits or withdrawals, in any of the accounts of
the association.” (Bylaws, Section 5) The treasurer is a member of the ADE Council,
taking part in major decisions and long range planning, and chairs the Finance
Committee. He or she proposes budgets in consultation with the president and the action
plan and may work on budgetary aspects of grant proposals. ADE’s financial data is
stored using Quicken software. The treasurer serves one-year terms that can be renewed
without limit (Constitution, Article IV, Section 3).

Director of Publications

The director of publications oversees the Publications Committee and is responsible for
working with the editor of Documentary Editing to ensure regular publication. The
Publications Committee helps solicit content from members for the journal. The director
is member of the Council, responsible for decision-making and long-term planning. The
director of publications serves a one- year term but can serve “no more than three
consecutive terms” (Constitution, Article IV, Section 3). The director of publications
has authority to “grant permission to reprint materials published in Documentary
Editing” and appoints “every two years, with the consent of the council, an individual to
act as editor of Documentary Editing.” (Bylaws, Section 4)

Nominating Committee

The Nominating Committee consists of five members, one selected as chair, who are responsible for identifying, selecting, and contacting candidates for ADE offices which need to be filled. They provide the secretary with the information for the ballot which is presented to members. The nominating committee “shall be elected by the membership on the same mail ballot by which officers of the association are elected. The council may nominate up to five persons for this ballot, no two of whom are affiliated with the same project, agency, or institution. Other persons (without such limitation) may be nominated by petition of at least twenty members of the association, such petitions being received no later than ninety days before the announced date of the annual meeting.” (Constitution, Article VII, Section 2.) There is no term limit for members of the nominating committee.