Editing Institute Announces Participants for 2014

The Association for Documentary Editing announces the roster of participants for the 2014 Institute for the Editing of Historical Documents to be held 20–24 July in Louisville, Kentucky.

The participants will include:

Jeanne M. Alexander (Assistant Editor, Hemingway Letters Project, Pennsylvania State University)

Dave Beals (Research Assistant, Martin Luther King, Jr. Papers Project, Stanford University)

Janelle Bourgeois (M.A. student in history, Writings of Richard Bartlett Gregg, University of Massachusetts Amherst)

Tony Curtis (Assistant Editor, Civil War Governors of Kentucky Digital Documentary Edition, Kentucky Historical Society)

Kevin J. H. Dettmar (W. M. Keck Professor of English, Uncollected Correspondence of James Joyce, Pomona College)

Stephanie Eckroth (Historian, Foreign Relations of the United States, Office of the Historian, U.S. Department of State)

Deborah Hamer (Ph.D. candidate in history, Dutch West India Company Papers, Columbia University)

Catherine W. Hollis (Editorial Associate, Emma Goldman Papers, University of California Berkeley)

Brian Hughes (Associate Editor, Letters of 1916: Creating History, National University of Ireland, Maynooth)

Ruby Johnson (Graduate Fellow, Eleanor Roosevelt Papers Project, George Washington University)

Albin J. Kowalewski (Historical Publications Specialist, On the Record: Featured Documents of the House of Representatives, Office of the Historian, U.S. House of Representatives)

David Nolen (Assistant Editor/Reference Librarian, Personal Memoirs of Ulysses S. Grant, Mississippi State University)

Alison Palmer (Editor, Joseph Smith Papers Project, Church Historian’s Press, Church of Jesus Christ of Latter‑day Saints)

David Ramsey (Assistant Professor of Government, Papers of Roger B. Taney, University of West Florida)

Gary Sellick (Assistant Editor, Papers of the Pinckney Revolutionary Era Statesmen, University of South Carolina)

Joshua Smith (Associate Editor, Franz Boas Papers: Documentary Edition, University of Western Ontario)

Sara Torres (Ph.D. candidate in English, English Royal Genealogies in the Later Middle Ages: Visualizing Sovereign Succession, University of California Los Angeles)

Alison Trulock (Archival Specialist, On the Record: Featured Documents of the House of Representatives, Office of Art and Archives, Office of the Clerk, U.S. House of Representatives)

Angela White (Archives and Public Services Librarian, Elias Riggs Monfort Papers, Hanover College)

Mary Wigge (Production Assistant, George Washington Financial Papers Project, University of Virginia)

Keri Youngstrand (Digital Library Coordinator/Archivist, Theodore Roosevelt Digital Library, Dickinson State University)

The Editing Institute Admissions Committee for 2014 consisted of Bob Karachuk, the current ADE education director; Beth Luey, the immediate past ADE education director; and Neal E. Millikan, assistant editor of the Adams Papers at the Massachusetts Historical Society.

The Institute for the Editing of Historical Documents is administered by the ADE under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives.

For more on the Editing Institute, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=79 or e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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New (Revised) NHPRC Grant Programs

The National Historical Publications and Records Commission has approved new (revised) grant programs; see http://www.archives.gov/nhprc/announcement/. Of particular interest to documentary editors is the grant category for Publishing Historical Records in Documentary Editions: http://www.archives.gov/nhprc/announcement/editions.html.

The Association for Documentary Editing appreciates the hard work and cooperative spirit of the members of the Commission, including our representative, Raymond Smock; the Archivist of the United States, David S. Ferriero; and members of the NHPRC staff, including Kathleen Williams and Lucy Barber, in this revision of the new grant programs.

Jim McClure, ADE President

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Assistant or Associate Editor, Papers of Thomas Jefferson, Princeton University

The Papers of Thomas Jefferson in the History Department at Princeton University seeks an Assistant or Associate Editor to join its staff. Under the direction of General Editor James P. McClure and in partnership with Princeton University Press, the project’s team of editors is preparing the full, authoritative, printed and electronic edition of Jefferson’s public and private papers through his two terms as president. Responsibilities of the position include (but are not limited to) preparation of textual and explanatory annotation, verification of transcriptions of early 19th-century manuscripts, and historical research. The ability to work both independently and as a member of a collaborative team is essential. Starting rank in the University’s Professional Research Staff will be Associate Research Scholar; salary and title (Assistant Editor or Associate Editor) are dependent on qualifications. Applicants must apply online at https://jobs.princeton.edu (Req #1400215) with a cover letter, a c.v., a brief writing sample  (15 pages maximum), and contact information for three references. Review of applications will begin on May 20, 2014.

Essential Qualifications: PhD in history or a related field (in hand by the time of appointment); excellent research and writing skills; ability to work in a collaborative environment.

Preferred Qualifications: Experience in documentary editing; research experience and knowledge of primary and secondary sources in the history of the early American republic and the Atlantic world in the early 19th century; knowledge of text encoding (XML and TEI); reading knowledge of French, Spanish, or Italian.

Princeton University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This position is subject to the University’s background check policy.

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Documentary Editors Request Changes to Proposed NHPRC Grant Programs

The Association for Documentary Editing has made the following suggestions for changes to the proposed grant programs of the National Historical Publications and Records Commission:

  • The ADE asks that editorial projects and projects which are based on the publication of digital surrogates (without the attributes that define an edition) be separated within the Online Publishing of Historical Documents grant program. Recognizing these types of projects as different versions of online publishing will allow the application of appropriate definitions and standards for each of them in the guidelines. This modification could help ensure that funding for editions according to established standards, in keeping with the support that the NHPRC, since its inception, has given to edited documentary publications, can continue. Careful definition of editorial projects would also be in keeping with the current grant programs of the National Endowment for the Humanities, where Scholarly Editions and Translations are given their own category and prospective applicants are advised to “demonstrate familiarity with the best practices recommended by the Association for Documentary Editing or the Modern Language Association Committee on Scholarly Editions.” We also ask that the published grant guidelines say nothing about crowd-sourcing for editorial projects, allowing project directors to continue to make decisions about how performance objectives will be accomplished.
  • We ask that the requirement of free online access in both the Online Publishing and the Transition Support categories be held in abeyance until the NHPRC can study the issue and develop a practical, robust, proactive approach to developing best practice and taking responsibility for achieving this goal. In the meantime, the grants program can continue to encourage and assist editorial projects in creating online editions.
  • The ADE urges the Commission to consider that debates over the fate of print publication are ongoing, and that the goal of broad digital access to historical sources does not require that all other options for dissemination should be removed from consideration. We should also consider, together, the contributions that scholarly publishers have made and will continue to make as partners with editors, sponsoring institutions, and funders to carry forward our essential work.

Click here to see my letter of March 28 to the Archivist of the United States concerning the proposed changes to the NHPRC grants program: ADE_28March_2014.

Jim McClure

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2014 ADE Career Skills Workshop on Project Management

The Association for Documentary Editing will host a one-day Career Skills Workshop on Project Management on Thursday, 24 July 2014, from 8:30 a.m. to 4:00 p.m. at the Seelbach Hilton in Louisville, Kentucky. Registration is now open. The workshop is offered in conjunction with the ADE’s 36th Annual Meeting, which will be held 24–26 July at the same venue.

The 2014 ADE Career Skills Workshop on Project Management is intended for experienced documentary editors who are or aspire to be project directors. The workshop will provide intensive training in defining, planning, organizing, and administering editing projects. The immediate aim of the workshop is to instruct project directors in the fundamentals of project management so that they can apply its best practices in their work. Facing myriad responsibilities as well as shifting expectations, documentary editors who serve as project directors need to be as skilled in management as editing. The ultimate goal of the workshop is to improve how editing projects operate.

The instructor of the workshop will be Steven Hoskins, longtime project director of the American Association for State and Local History’s Project Management for History Professionals Program. Hoskins holds a Ph.D. in public history from Middle Tennessee State University and works with historical institutions and organizations around the country as a consultant in project management, strategic planning, community outreach, and other areas.

Participation in the workshop is limited to 20 people, with enrollment on a first-come, first-served basis. Admission costs $100, which is due at the time of registration and is nonrefundable.

To register for the workshop, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=1617.

The ADE has hosted career skills workshops in conjunction with its annual meeting since 2011. The workshops provide opportunities for experienced documentary editors to receive targeted training sure to enhance their professional abilities. They are funded in part by the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives.

For more information, please e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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Request for Extension of Comments Period for Proposed Changes in NHPRC Grants Program

[Update, Feb. 27: The NHPRC has extended the deadline for comments to March 31.]

Members of the ADE and others in the documentary editing community:

Today I have, with the authorization of the ADE Council and in consultation with the Federal Policy Committee, sent a request to David Ferriero, the Archivist of the United States, for an extension of the comments period on the proposed changes to the grants program of the National Historical Publications and Records Commission. The NHPRC has announced that comments will be accepted until Thursday, February 27. I have requested, for the Association, that the comments period be extended to run through April 30 to allow for a full discussion of these very important proposed changes to a grants program that has long supported editions of American historical papers.

See below for my letter to the Archivist.

Jim McClure
ADE President


ADE Logo

February 24, 2014

Mr. David S. Ferriero
Archivist of the United States
National Archives and Records Administration
700 Pennsylvania Avenue, NW
Washington, DC 20408-0001

Dear Mr. Ferriero:

The Association for Documentary Editing, which as you know represents a diverse community of individuals and projects working on a variety of textual materials for publication in various electronic and print formats, respectfully asks that the comments period for the proposed changes to the NHPRC’s grants program be kept open through April 30.

The Overview of Proposed Changes to the NHPRC Grants Program appeared on the Annotation blog of archives.gov on February 13. The closing date for comments is February 27, allowing only two weeks for comment on policy changes that, according to the Overview, took two years to develop. The report on The Digital Citizen and the American Record, which is cited in the announcements of the proposed new grant programs, has not yet been released. On a practical level, this proposed transformation has generated confusion and concern among current recipients of grants. Some activities that presently qualify for NHPRC grant support, and which in some cases constitute a significant part of the performance objectives of current grants for publications projects, will no longer qualify if the changes are implemented. For some projects, even if they qualify, the timetable for submission of applications and decisions by the Commission will change significantly with no allowance for adjustment by the projects or their sponsoring institutions.

More fundamentally, the proposed new grant programs will overturn the Commission’s longstanding role in the creation of authoritative editions of American historical documents. A transformation of this magnitude deserves and requires thoughtful discussion and evaluation by users and audiences of the editions, as well as editors, sponsoring institutions, and the academic presses that are partners in the editorial enterprise.

That discussion cannot take place by February 27, or in time to allow implementation of the proposed changes to meet the FY 2015 grants cycle.

For decades, NHPRC support has been crucial to editions that make the record of the nation’s history accessible to the American public. These proposed changes demand more consideration than is possible in the proposed timetable.

Sincerely yours,

James P. McClure
President, The Association for Documentary Editing
General Editor, The Papers of Thomas Jefferson, Princeton University


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Call for Comments on Proposed Changes to NHPRC Grants

The Federal Policy Committee of the ADE, co-chaired by Charlene Bickford, Mary Jo Binker, and Christopher Brick, is collecting comments and information about the potential impact of the proposed changes to application categories and deadlines for National Historical Publications and Records Commission grants. Particularly if you have an edition that is currently receiving NHPRC support, or have been expecting to apply for an NHPRC grant, please let the Committee know how the changes would be likely to affect your project. The ADE is also interested in the editorial community’s reactions to larger implications of the proposed policy changes. You can reach the Committee by email at ADE-federalpolicy@documentaryediting.org (or me at ADE-president@documentaryediting.org).

The NHPRC has posted the proposed guidelines on its blog: http://blogs.archives.gov/nhprc/. The blog also provides information about webinars for discussion of the proposed drafts for the NHPRC’s grant programs:
A webinar for people planning for or working on transcribed and annotated documentary editions will take place February 20, 2014, at 3 pm: https://connect16.uc.att.com/gsa1/meet/?ExEventID=86503625, access code is 6503625.
Another webinar is designed for applicants planning any kind of project for Online Publishing of Historical Records. February 25, 2014, 2 pm: https://connect16.uc.att.com/gsa1/meet/?ExEventID=86503625, access code is 6503625.

I encourage everyone to use these opportunities to learn more, and then to share your observations with the Federal Policy Committee.

Jim McClure
ADE President

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Conference Program for the Society of Textual Scholarship Available

Several ADE members are participating in the upcoming Society for Textual Scholarship’s 18th International Interdisciplinary Conference, which will be held from March 20-22, 2014, at the University of Washington in Seattle, WA, USA.  For the program see: http://textualsociety.org/current-conference-program/

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Editing Institute Welcomes Applications for 2014

The Association for Documentary Editing welcomes applications for the 43rd Institute for the Editing of Historical Documents, to be held 20–24 July 2014 in Louisville, Kentucky.

The Institute for the Editing of Historical Documents is an annual five-day workshop for individuals new to the field of historical documentary editing. With the needs of the participants as a guide, experienced documentary editors provide instruction in the principles and practices of documentary editing and insight into the realities of work on a documentary edition.

Documentary editing is the craft of preparing historical writings or literary works for publication in print or online. The goal is to produce an authoritative edition of the material, with an accurate transcription of the original manuscript and an editorial framework that advances understanding of the text and context.

Participants in the Editing Institute might be joining the staff of an existing documentary editing project or launching their own. Since its inception in 1972, the Editing Institute has trained more than 500 individuals. These include not only full-time documentary editors but also college and university faculty and graduate students, archivists and librarians, government historians, public historians, and independent scholars.

The faculty for the 2014 Editing Institute will include:

  • Cathy Moran Hajo of the Margaret Sanger Papers at New York University;
  • Ondine Le Blanc of the Massachusetts Historical Society;
  • Jennifer Stertzer of the Papers of George Washington at the University of Virginia; and
  • Bob Karachuk of the Ulysses S. Grant Presidential Library at Mississippi State University.

The Editing Institute charges no tuition, and travel stipends will be provided to participants living outside the Louisville area. Admission, however, is competitive. The deadline for applications is 15 March.

For an application or more information, please e-mail Bob Karachuk, ADE Education Director, ade-educationdir@documentaryediting.org.

The Institute for the Editing of Historical Documents is administered by the Association for Documentary Editing under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives.

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Volume 2 of the Joseph Smith Papers is now available!

The Joseph Smith Papers Project is pleased to announce the release of Documents, Volume 2: July 1831–January 1833 (ed. Matthew C. Godfrey, Mark Ashurst-McGee, Grant Underwood, Robert J. Woodford, William G. Hartley, Church Historian’s Press: 2013). This second volume of the Documents series opens in the summer of 1831 with the designation of Jackson County, Missouri, as the location of Zion and follows a period of administrative growth and doctrinal development in the church Joseph Smith founded. The volume contains revelations, correspondence, minutes of meetings in which Joseph Smith participated, and licenses provided to church officers. It documents the creation of the United Firm, the decision to print Joseph Smith’s revelations, and the first meeting of the School of the Prophets. The volume also illuminates Joseph Smith’s family life through two poignant holograph letters from Smith to his wife Emma.

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