Editing Institute Announces Resident Faculty for 2016

The Association for Documentary Editing is pleased to announce the resident faculty for the 45th Institute for the Editing of Historical Documents to be held 31 July–4 August 2016 in New Orleans, Louisiana.

The resident faculty will include Cathy Moran Hajo, Jennifer Stertzer, Amanda Gailey, and Bob Karachuk.

Cathy Moran Hajo is the Editor of the Jane Addams Papers at Ramapo College of New Jersey. She holds a B.A. from Ramapo College as well as a certificate in archival management, an M.A., and a Ph.D. from New York University. Hajo was the Associate Editor of the Margaret Sanger Papers from 1989 to 2015, helping to edit the 101-reel Margaret Sanger Papers Microfilm Edition (University Publications of America, 1996), the four-volume Selected Papers of Margaret Sanger (University of Illinois Press, 2007–2016), and two digital publications, Margaret Sanger and The Woman Rebel (nyu.edu/projects/sanger/documents/ mswomanrebel.php) and the Public Writings of Margaret Sanger, 1911–1960 (sangerpapers.org/). With the Jane Addams Papers, Hajo is digitizing the microfilm edition and publishing the remaining three volumes in the Selected Papers of Jane Addams (covering 1901–1935). Hajo is also the author of Birth Control on Main Street: Organizing Clinics in the United States, 1916–1939 (University of Illinois Press, 2010). She teaches digital history at NYU and Ramapo College and digital editing at the Digital Humanities Summer Institute. A 1990 graduate of the Editing Institute, Hajo served as ADE President from 2008 to 2009.

Jennifer Stertzer is Senior Editor of the Washington Papers, Manager of Digital Programs at the Center for Digital Editing, and Lecturer at the University of Virginia. She holds a B.A. from Florida State University and an M.A. from Appalachian State University. With the Papers of George Washington since 2000, Stertzer has served as project manager of the Papers of George Washington Digital Edition, overseeing the conversion of print volumes into a single consolidated online edition. She is also spearheading the Papers of George Washington Financial Papers Project. A 2003 graduate of the Editing Institute, Stertzer served as ADE Secretary from 2008 to 2011 and is now ADE President-Elect.

Amanda Gailey is Associate Professor of English at the University of Nebraska-Lincoln and a faculty fellow at the Center for Digital Research in the Humanities there. She holds a B.A. from Phillips University, an M.A. from Creighton University, and a Ph.D. from the University of Nebraska-Lincoln. Gailey has published several articles on nineteenth-century American literature and digital editing. She is the author of the book Proofs of Genius: Collected Editions from the American Revolution to the Digital Age (University of Michigan Press, 2015) and co-editor of the digital edition The Tar Baby and the Tomahawk: Race and Ethnic Images in American Children’s Literature, 1880–1939 (childlit.unl.edu). Gailey has also contributed to the Walt Whitman Archive (whitmanarchive.org) and the Spenser Archive (spenserarchive.org). She co-edits the ADE digital journal Scholarly Editing: The Annual of the Association for Documentary Editing (www.scholarlyediting.org).

Bob Karachuk is Associate Editor and Project Co-Director of the Papers of the Revolutionary Era Pinckney Statesmen at the University of South Carolina. Karachuk holds a B.A. from Yale, an M.A. from the University of New Orleans, and a J.D. from Tulane. At the Supreme Court Historical Society from 1999 to 2004, Karachuk helped to edit two volumes of the Documentary History of the Supreme Court of the United States, 1789–1800. At the Massachusetts Historical Society from 2007 to 2012, he contributed to the publication of two volumes of the Papers of John Adams and one volume of the Adams Family Correspondence. At Mississippi State University from 2013 to 2014, he served as lead editor of the Personal Memoirs of U. S. Grant and launched the Ida Honoré Grant Correspondence, 1889­–1893. A 1999 graduate of the Editing Institute, Karachuk is ADE Education Director.

The Institute for the Editing of Historical Documents is administered by the Association for Documentary Editing under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives and Records Administration (NARA).

For more on the Editing Institute, please e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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Editing Institute Announces Participants for 2016


The Association for Documentary Editing announces the roster of participants for the 2016 Institute for the Editing of Historical Documents to be held 31 July – 4 August in New Orleans, Louisiana.

The participants will include:

Rhonda Barlow (Assistant Editor, Adams Papers, Massachusetts Historical Society)

Debra Bloom (Manager, Henrietta Aiken Kelly: The Correspondence of a Special Field Agent for Sericulture, Walker Local and Family History Center, Richland Library, Columbia, S.C.)

Matt Cheser (Historian, U.S. Navy in World War I Documentary History Project, Naval History and Heritage Command, U.S. Navy)

Lauren Davis (Ph.D. Candidate in History / Project Co-manager, Seward Family Archive Project, University of Rochester)

Emily de Araújo (Administrative and Editorial Assistant, Einstein Papers Project, California Institute of Technology)

Jeff Ewen (Ph.D. Candidate in History and Culture, Personal Papers of Walter Bedell Smith, Drew University)

Louis Gallo (Publications Editor, Personal Memoirs of Ulysses S. Grant, Ulysses S. Grant Presidential Library, Mississippi State University

Bryan Grove (Assistant Editor, Hemingway Letters Project, Pennsylvania State University)

Evan Habkirk (Ph.D. Candidate in History / Volume Co-editor / Transcription Supervisor, Franz Boas Papers Documentary Edition, University of Western Ontario, and Website Editor, Great War Centenary Association Brantford, Brant County, and Six Nations)

Elizabeth Kuehn (Historian, Joseph Smith Papers Project, Church of Jesus Christ of Latter-day Saints)

David Lai (Assistant Editor, Martin Luther King, Jr. Papers Project, Stanford University)

Peter C. Luebke (Historian, Naval Documents of the American Revolution, Naval History and Heritage Command, U.S. Navy)

John Lund (Lecturer in History, New Hampshire Citizen Archivists Initiative, Keene State College)

Heather McDaniel (Historian, Foreign Relations of the United States, Office of the Historian, U.S. Department of State)

Alisea W. McLeod (Assistant Professor of Humanities, “Scarce the High Pursuit Begun”: Lucinda Humphrey Hays, Teacher of Freedpeople of Memphis, Rust College)

Andreas Meyris (Ph.D. Candidate in History / Graduate Fellow, Eleanor Roosevelt Papers Project, George Washington University)

Lynn Price (Assistant Editor, Washington Family Papers, University of Virginia)

Michelle Ridout (Ph.D. Candidate in History / Project Co-manager, Seward Family Archive Project, University of Rochester)

Lauren Roedner (Archives & Collections Assistant, Civilian Accounts of the Battle of Gettysburg, Adams County Historical Society, Gettysburg, Penn.

Victoria Sciancalepore (Assistant Editor, Jane Addams Papers Project, Ramapo College of New Jersey)

Merry Ellen Scofield (Assistant Editor, Papers of Thomas Jefferson, Princeton University

Douglas L. Winiarski (Associate Professor of Religious Studies, Memoirs of Josiah Cotton & Allied Documents, University of Richmond

The Editing Institute Admissions Committee for 2016 consisted of Bob Karachuk, the current ADE education director; Beth Luey, the immediate past ADE education director; and Neal E. Millikan, assistant editor of the Washington Papers at Mount Vernon and the University of Virginia

The Institute for the Editing of Historical Documents is administered by the ADE under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives and Records Administration (NARA)

For more on the Editing Institute, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=79 or e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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Call for Papers – ADE 2016 – DEADLINE MARCH 31st!

Call for Papers – The Association for Documentary Editing

Celebrate the Vibrancy of Documentary Editing

New Orleans, Louisiana, August 4-6, 2016
Program Organizers: Jennifer Stertzer, Louis Gallo, Robert Haggard, and Pamela Pierce

Deadline for Proposals: March 31, 2016

The Association for Documentary Editing announces its annual conference to be held at the Astor Crowne Plaza, in New Orleans, Louisiana. Famous for its cuisine, music, and festivals, New Orleans embodies vibrancy and diversity. The city’s rich history is still evident today in the French and Spanish Creole architecture — the French Quarter, Jackson Square, and the Garden District— as well as its cross-cultural and multilingual heritage.

With the spirit of New Orleans in mind, we invite proposals on any aspect of documentary editing, including (but not restricted to) the discovery, editing, annotation, analysis, teaching, and publication of texts from many disciplines, including history, literature, linguistics, ethnic studies, classics, musicology, economics, philosophy, digital humanities, paleography, codicology, art history, the history of science, library and information science, gender and sexuality studies, and more. Additionally, we invite proposals dealing with challenges, developments, and solutions related to planning, building, and publishing digital editions and collections. We especially invite proposals from students, early-career editors, and graduates of the Institute for the Editing of Historical Documents.

Submissions may take the following forms:

  1. Papers. Papers should be no more than 20 minutes in length, making a significant original contribution to scholarship.
  2. Panels. Panels may consist of either three associated papers or four to six roundtable speakers. Roundtables should address topics of broad interest and scope, with the goal of fostering lively debate with audience participation.
  3. Posters. Posters showcase projects or present focused topics in a setting that features personal interaction and informal conversation. Posters on works-in-progress are encouraged.

To propose a paper, panel, or poster, send an abstract of no more than 500 words to the program committee via the form available here no later than March 31, 2016. The proposal should clearly indicate the format and whether technological support will be required. Please include the name, email address, and institutional affiliations for all participants.

The Association will award a limited number of travel grants to defray part of the expenses for program participants who are members.

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Call for Papers: MLA 2017

The Association for Documentary Editing invites proposals for its MLA session entitled “Editing the Amanuensis.” We seek presentations that address issues of editing material prepared with the help of an amanuensis, broadly defined. Among such situations are instances where someone prepares an original text on behalf of someone else, typically in the voice of that person, or where a scribe or clerk produces a fair copy of a previously oral or written text.

Proposals could address editing for publication

– the work of a person who prepared the original text on behalf of someone else, typically in the voice of that person (Alex Haley for Malcolm X),

– the work of someone who simply transcribed text for someone else, often attempting to reproduce, as much as possible, that author’s voice (unidentifiable scribes or clerks, such as served Joseph Smith),

– or other editorial situations connected to the role of amanuensis.

Proposals comprising a 300-word abstract with author’s short bio and contact info may be sent to Carol DeBoer-Langworthy (CDBL@Brown.edu) or David Vander Meulen (dlv8g@eservices.virginia.edu). Queries to same addresses.

Carol DeBoer-Langworthy, ADE Liaison to MLA

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Call for Papers: Fall-winter 2016 issue of Archive Journal

The fall-winter 2016 issue of Archive Journal will focus on Digital Medieval Manuscript Cultures. We seek essays and works in other formats that address the current practices and theories shaping the (re)production of digital medieval manuscript culture as well as the larger possibilities or limits of “digital manuscript cultures” today.

Deadline is 20 May. Details at the link below:


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Digital Cataloging and Review/History Internships

Digital Cataloging and Review/History Internships 

The Theodore Roosevelt Center at Dickinson State University is seeking interns to participate in the cataloging of historical documents in the Theodore Roosevelt Digital Library. The goal of the Center is to serve scholars, tourists, teachers, curious citizens, and students of all ages as they explore the life and achievement of the 26th President of the United States. Launched to the public in late 2011, the Theodore Roosevelt Digital Library is the primary portal the Center uses to convey that goal to a national audience. More than 35,000 items from 18 different collections are already available at www.theodorerooseveltcenter.org.

The Center has over 150,000 digitized documents from the Theodore Roosevelt Papers at the Library of Congress, including letters to and from Roosevelt, newspaper clippings, speeches and executive orders, photographs, maps, and personal diaries. Around 10,000 items have been digitized from other collections, such as the Prints and Photographs Division of the Library of Congress, sites within the National Park system, and Harvard College Library. In order to make the digital files available to the public online, the Center is seeking interns to help with creation and review of metadata for these documents in our online database. Interns will work a minimum of 240 hours (approximately six weeks), participating in all facets of the development of the digital library. These will include cataloging (viewing documents on a computer screen and typing and reviewing information in a Web-based form), reviewing the work of other catalogers to make sure all standards are being met, and copyright review of collections in order to clear them for publication.

The Theodore Roosevelt Center’s website includes interpretive content, such as articles and timelines that promote the understanding of Theodore Roosevelt’s life. This content utilizes the same subject headings as the items in the digital library to enhance the relationship with primary source documents. Candidates selected for the history internship will also produce a number of encyclopedia articles for publication on the website.

Since the work is web-based, the internships will be conducted remotely. Interns do not need to relocate to Dickinson, North Dakota, to complete their work. Training will be provided through an online classroom environment throughout the internship. A moderate hourly stipend will be provided. Internships are to be completed between May 15 and August 31, 2016.

Required qualifications: 

  • Graduate students or recent graduates in history or American studies, archival studies, library science or information management
  • Attention to detail
  • Commitment to accurate, high-quality work
  • Self-motivated worker, as all work will be done remotely
  • Knowledge of Theodore Roosevelt and/or American History in the late 19th and early 20th centuries
  • Strong oral and written communication skills

Desired qualifications: 

  • Experience working in digital collections, particularly creating metadata/catalog records
  • Knowledge of digital standards, particularly Dublin Core and controlled vocabularies

To Apply: 

Send letter of application (including your reasons for interest in this internship) and resume to Pamela Pierce, Digital Library Coordinator/Archivist for the Theodore Roosevelt Center, at pamela.pierce@dickinsonstate.edu. Applications must be received by March 31, 2016, for consideration.

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ADE: Call for Nominations

The Nominating Committee invites the submission of names for four important offices of the Association for Documentary Editing: President, Treasurer, Director of Publications, and Councilor-at-Large. Names of potential candidates and rationales for their nomination should be submitted to the committee chair, Timothy Connelly, by April 1, 2016.

The President serves for one year as President-Elect, during which time he or she works with the current President and immediate Past President while also serving as chair of the Program Committee for that year’s annual meeting. During the subsequent one-year presidential term, he or she works with the ADE Council to effect the organization’s goals and implement its long-range plan, communicates with members through email, the website and Scholarly Editing, assigns tasks to committees, and appoints or confirms committee chairs and members. He or she maintains contact with these committees to ensure that the goals set for them are met in a timely manner and represents the ADE in dealing with outside individuals and organizations. At the annual meeting at the end of his/her term, the president presides over the Council meetings, the Business meeting, and presents a speech at the Banquet. The candidate should be an experienced editor capable of managing these tasks in addition to his or her own work and personal responsibilities.

The Treasurer is responsible for the financial management of the association. “The treasurer shall collect dues and maintain the association’s financial records and file any necessary forms with the U.S. Internal Revenue Service.” (Bylaws, Section 5) He or she keeps the ADE’s checking and savings accounts, invests reserve funds, and oversees the Boyd and Boydston prize funds, and files tax paperwork. The treasurer “shall have the authority to sign checks or make cash deposits or withdrawals, in any of the accounts of the association.” (Bylaws, Section 5) The treasurer is a member of the ADE Council, taking part in major decisions and long range planning, and chairs the Finance Committee. He or she proposes budgets in consultation with the president and the action plan and may work on budgetary aspects of grant proposals. ADE’s financial data is stored using Quicken software. The treasurer serves one-year terms that can be renewed without limit (Constitution, Article IV, Section 3).

Director of Publications
The Director of Publications oversees the Publications Committee and is responsible for working with the editor of Scholarly Editing to ensure regular publication. The Publications Committee helps solicit content from members for the journal. The director is member of the Council, responsible for decision-making and long-term planning. The director of publications serves a one- year term but can serve “no more than three consecutive terms” (Constitution, Article IV, Section 3). The director of publications has authority to “grant permission to reprint materials published in Documentary Editing” and appoints “every two years, with the consent of the council, an individual to act as editor of Documentary Editing.” (Bylaws, Section 4)

A Councilor-at-Large serves for three years as one of three such persons with flexible advisory duties depending on the President’s and Council’s needs. Accordingly, as stated in the organization’s bylaws, “The councilor often provides institutional memory to Council proceedings; occasionally serves as a devil’s advocate to ensure that all ADE’s constituents are represented; offers feedback and votes on issues and topics under consideration; provides suggestions for new members, committee members, and potential award recipients; reviews budgets, committee reports, and official contracts or endorsements that involve the ADE. The councilor-at-large tries to be sure the Association’s best interests and the priorities of the long-range plan are at all times well represented.” Candidates may have held previous posts with the organization or be relative newcomers to ADE.

Please send queries and letters of nomination to timcon1964@hotmail.com by April 1, 2016.

Timothy Connelly

Chair, ADE Nominating Committee

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Civil War Governors of Kentucky Digital Documentary Edition Summer 2016 Graduate Internship (Paid)

Civil War Governors of Kentucky Digital Documentary Edition Summer 2016 Graduate Internship (Paid)

The Kentucky Historical Society (KHS) seeks one graduate intern to work closely with editors and other staff of the Civil War Governors of Kentucky Digital Documentary Edition (CWG-K).

Through this competitive internship opportunity, a successful candidate will be responsible for researching and writing short annotation entries on named persons, places, organizations, and geographical features. This work will be completed and submitted on a weekly basis to the Project Director and Intern Supervisor for evaluation, with all annotations submitted on July 29, 2016, for final review. All research for the entries must be based in primary or secondary sources, and the intern is expected to keep a research file with notes and digital images of documents related to each entry. The intern will also have the opportunity to learn, acquire and exercise additional skills associated with documentary editing including document identification, metadata control, transcription, and XML encoding.

The overall goal of the internship is to provide a high-quality, supervised professional practicum that introduces the intern to the field of documentary editing in order to enhance their education and future employability. This internship will be filled by an American history graduate student in at least the second year of a M.A. program.

To apply, submit a narrative statement—focused on the questions below—of professional ability in the form of a cover letter, a CV, and two letters of recommendation.

Research Experience: Describe your familiarity with research in 19th century U.S. history. Describe some projects you have undertaken. What sources have you used? Have you been published? Have you interpreted historical research in forms other than a scholarly peer-reviewed publication? How does the proposed research project differ from those you have undertaken in the past? Describe your familiarity with the strengths and weaknesses of online research databases such as Ancestry.com, Fold3.com, ProQuest, and Google Books.

Project Experience: Describe any work you have done in the editing of historical documents. Discuss how a project such as CWG-K maintains balance between thorough research and production schedules. Have you worked on other collaborative projects in the field of history or otherwise? Describe your ability to meet deadlines and regulate workflow. Describe your understanding of and/or experience with the “Digital Humanities.” From what you understand of the CWG-K project, how does it fit with current trends in the field? What do you hope to gain from working on the CWG-K project?

This paid internship will consist of 250 hours over the course of 10 weeks—starting on June 1, 2016.

This is a temporary position—with a $2,500 stipend—based in Frankfort, Ky. Employee benefits are not available. Housing is not provided.

To apply, e-mail cover letter, internship application and resume to khs.hr@ky.gov. No phone calls please. Application deadline is March 31, 2016. Equal Opportunity Employer M/F/D.

The Kentucky Historical Society (KHS) is a state agency and membership organization that is fully accredited by the American Association of Museums.  We educate and engage the public through Kentucky’s history in order to confront the challenges of the future.

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Call for Papers: MLA CSE-SHARP Collaborative Session, Open Topic: Editions/Author/Readers/Publishers

MLA CSE (Committee on Scholarly Editions)-SHARP (Society for the HIstory of Authorship, Reading, and Publishing) Collaborative Session, Open Topic: Editions/Author/Readers/Publishers at the 2017 MLA Convention

This collaborative session seeks to engage the scholarly editing community with the wider community of authors and readers (and scholars of authorship, reading, and publishing). Possible topics might include, but not be limited to:

  • what readers want and need in a scholarly edition
  • how scholarly editors imagine a readership and its needs, either today or in the past
  • tactics of editions that construct readerships
  • how to assess and value the work of scholarly editing in promotion and tenure decisions
  • the affordances of print and digital editions
  • challenges of sustainability in scholarly editions
  • relations between editors and authors; the traces of editor-author relations in editions
  • creative apparatus, or reader-friendly paratexts
  • canon-formation and the scholarly editor
  • when is a new edition warranted?
  • the editor’s power to shape how we know what we know
  • the editor’s role in handling information overload
  • after accidentals and substantives: editing and the new textuality
  • collaborative and interactive editions: when readers intervene
  • the turn to social editions (from crowd-sourcing annotations and resistant original materials to more ambitious forms)
  • translated editions, bilingual formats, and the culture-crossing power of editions

Please send 250-word abstracts (or full papers, if you prefer) to acoldiron@fsu.edu by March 11, 2016.

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SEDIT-L seeks a new list manager

SEDIT-L is an unmoderated email discussion list for those interested in scholarly and documentary editing and related subjects. It provides a fast and efficient means of communicating with other editors and those overseeing and sponsoring editorial projects, allowing subscribers to share news and announcements, discuss common problems, and mobilize in response to issues of concern. It currently has about 430 subscribers and is hosted by the University of Maryland. Postings are distributed and archived automatically, and most subscription tasks handled automatically by Listserv software that is maintained by the University of Maryland. The list manager is essentially the human intermediary between Listserv and the subscribers.

The manager’s responsibilities include:

–monitoring postings as they are distributed to list members for appropriateness of content (the manager is not, however, a moderator or gatekeeper of postings; they are not submitted to the manager before

–keeping track of the subscriber list; adding or deleting subscribers who are unaware of or having trouble with Listserv’s automatic subscribing features; deleting subscribers with invalid email addresses; and similar tasks

–responding to subscribers’ questions and comments about the list

–posting relevant materials submitted to the list on behalf of non-subscribers or those encountering difficulty with self-postings

–posting to the list about matters of general concern, especially those involving features of or problems with Listserv

–communicating with IT at Maryland about technical problems concerning the list and its subscribers

The list manager’s work requires no specialized technical knowledge, although a basic understanding of computers and networking is useful in communicating with subscribers and with the technical people at Maryland. Subscription management is done by a simple and intuitive web interface. Virtually all communication to the manager–from subscribers, from Listserv, and from Maryland’s technical staff–is via email, it is essential that the manager has regular access to email and checks it frequently. The work is not particularly time-consuming; rarely requiring more than an hour per week.

The current list manager, Martha King, will give the new manager an orientation and be available to respond to his or her questions during the transition period.

For more information or to express interest in this volunteer position, please contact mjking@princeton.edu

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