Editing Institute Announces Graduation Speaker for 2014

The Association for Documentary Editing announces the graduation speaker for the 2014 Institute for the Editing of Historical Documents to be held 20–24 July in Louisville, Kentucky.

The graduation speaker will be Timothy Connelly.

Tim Connelly is Director for Publications, Retired, at the National Historical Publications and Records Commission (NHPRC). He holds a B.A. and an M.A. from American University and a Ph.D. from the University of Maryland at College Park. As Director for Publications at the NHPRC from 1996 to 2014, Connelly held primary responsibility for administering grants to documentary editing projects. He also oversaw the NHPRC’s Fellowships in Historical Documentary Editing and assisted in the administration of the Institute for the Editing of Historical Documents. As Research Archivist at the NHPRC from 1984 to 1995, Connelly undertook research at the National Archives, the Library of Congress, and other repositories on behalf of projects funded or endorsed by the NHPRC. On the announcement of his retirement, the ADE Council unanimously voted thanks to Connelly and made him an Honorary Lifetime Member of the ADE.

Connelly will also join the resident faculty of the Editing Institute for the final day’s activities. The resident faculty will include Cathy Moran Hajo, Ondine Le Blanc, Jennifer Stertzer, and Bob Karachuk.

The Institute for the Editing of Historical Documents is administered by the Association for Documentary Editing under a grant from the National Historical Publications and Records Commission, an affiliate of the National Archives.

For more on the Editing Institute, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=79 or e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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OAH Revises Standards for Contingent Employment of History Faculty

Thanks to Ann D. Gordon’s suggestions, the Organization of American Historians Committee on Part-Time, Adjunct, and Contingent Employment revised its standards to include non-teaching positions, such as editing. These changes were recently approved by the OAH Council and will appear on its website soon, but in the meantime, here is the newest version, with revisions in red.

Proposal by Committee on Part-time, Adjunct and Contingent Employment (CPACE) To Revise OAH Standards for Part-Time, Adjunct and Contingent Faculty to include Non-Teaching Faculty

Approved by the OAH Executive Board, April 10, 2014

2011 Standards with Approved Changes Indicated in red: Approved by the OAH Executive Board for implementation by the Committee on Part-Time, Adjunct and Contingent Employment at its annual meeting of March 17-20, 2011, the OAH Executive Board endorsed the following five standards and “best practices” for how all colleges, universities and other institutions of higher education should employ and utilize non-tenured and non-tenure-track history faculty:
1. That non-tenure track (NTT) faculty includes generally teaching, but also non-teaching professionals referred to as adjunct, contingent, part-time, contractual, affiliate, special, irregular, full-time untenured or non-tenure track and off-tenure track, and designated with titles such as Instructor, Visiting Professor, Research Professor, Professor, and Lecturer and Professor of the Practice.

That NTT faculty be included in the collegial relations and communications of their departments as well as in their places of employment and be provided with:
A. clearly stated evaluation procedures;
B. seniority for hiring and pay raises according to set policies;
C. office space, phones, and access to computers, libraries, electronic library databases, photocopying, parking, clerical and technological support on a similar basis as tenured /tenure-track faculty (TTT faculty) are allocated;
D. eligibility for grants to attend conferences on the same or on a similar basis as for TTT faculty;
E. access to basic benefits such as health and life insurance, sick leave and retirement plans and unemployment compensation. Health benefits particularly should be universally available proportional to employment, with an opportunity provided for co-payments to ensure full coverage;
F. support for teaching faculty’s professional development in regard to teaching, creative activities and scholarship, and support for non-teaching faculty in regard to creative activities and scholarship, both on the same basis as TTT faculty.
G. eligibility for promotion in job position and rank;
H. opportunity for regularized employment in the form of year-long or multi-year contracts and/or reasonable timely written commitments for renewal.
2. That history departments, and other divisions, departments or programs that offer history curricula, maintain accurate statistical records showing the number and proportion of contingent full-time and part-time faculty, and share that information with the OAH and other professional associations, accrediting organizations and the public as appropriate. This includes recording every semester:
A. The actual number of full-time and part-time contingent history faculty, along with the total number of full-time permanent history faculty;
B. The source of their pay, such as regular institutional budgets or special outside grants.
C. The number and percentage of history courses taught by full-time permanent, full-time temporary, and part-time history instructors respectively;
D. The contractual length of employment for each full-time and part-time contingent history faculty member; and
E. The total length of service of each full-time and part-time contingent history faculty member in the department, division or program.
(For the purposes of statistical reporting, graduate students teaching independent courses, where they are responsible for lecturers and running the course, are to be counted as contingent part-time history instructors.)

That history departments, and other divisions, departments and programs that offer history curricula, maintain a record of the criteria and priorities utilized each semester for the hiring and retention of contingent full-time and part-time history faculty.
3. That academic institutions incorporate NTT faculty into their governance systems to the fullest extent possible with appropriate compensation for non-teaching duties carried out by part time or contingent teaching faculty. Participation may occur directly or through representatives. The following areas offer a spectrum of good practices that should be considered, depending upon governance structure and particular needs:
A. extension of the right to attend, participate in and, when appropriate, vote at meetings of history departments, faculty senates, and other faculty governance bodies at the disciplinary, departmental, programmatic, divisional and institutional levels;
B. invitation to participate on relevant faculty and institutional committees (such as curriculum, student assessment, budgetary and program planning panels), with appropriate compensation when NTT faculty agree to serve;
C. provision for NTT faculty’s participation in formulating procedures and instruments for the evaluation of teaching and work performance;
D. recognition of NTT faculty in published or posted rosters of departmental, divisional or institutional members, and in programs rewarding excellence in teaching;
E. creation of a written policy outlining NTT faculty members’ rights and responsibilities in governance with periodic updates to reflect changes;
F. support of NTT faculty’s academic freedom and due process protections.
The integration of NTT faculty into governance systems either directly or through their representatives will foster a united faculty better prepared to make good academic decisions, improve the work of history programs and enhance the quality of students’ education.
4. That the pay scale for NTT faculty reflects their status as professionals with:
A. fair salaries, proportional to TTT faculty compensation for comparable teaching, advising, and service and research work performed by teaching and nonteaching part-time and contingent faculty;
B. salary increases over time that recognize years of experience and/or service;
C. appropriate stipends or compensation for committee work, administrative assignments, assessment and any other duties beyond teaching or research required by the college/institution;
D. administrative support and the institutional resources necessary for instructional faculty to teach; such support should extend to professional development, new course creation, scholarship and other occupational activities;
E. a policy or formula for seniority that may include ranks and certain levels of job security.

5. That history departments, and other divisions, departments or programs that offer history curricula should attempt to meet these standards, and report progress to the OAH Committee on Part-time, Adjunct and Contingent Employment. Commendation for substantial progress and good practices will be published in the OAH Newsletter.

In addition to the above standards, the OAH urges all college accrediting organizations and all journals and media that list colleges and university by various criteria to include the following information in their reports:
A. The number and percentage of contingent, full-time temporary and part-time adjunct faculty members, both in teaching and non-teaching positions; and
B. The number and percentage of courses taught by contingent, full-time temporary and part-time adjunct faculty members. This is a matter of public information to which prospective students and their families are entitled as a matter of consumer protection.

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Editing Institute Announces Participants for 2014

The Association for Documentary Editing announces the roster of participants for the 2014 Institute for the Editing of Historical Documents to be held 20–24 July in Louisville, Kentucky.

The participants will include:

Jeanne M. Alexander (Assistant Editor, Hemingway Letters Project, Pennsylvania State University)

Dave Beals (Research Assistant, Martin Luther King, Jr. Papers Project, Stanford University)

Janelle Bourgeois (M.A. student in history, Writings of Richard Bartlett Gregg, University of Massachusetts Amherst)

Tony Curtis (Assistant Editor, Civil War Governors of Kentucky Digital Documentary Edition, Kentucky Historical Society)

Kevin J. H. Dettmar (W. M. Keck Professor of English, Uncollected Correspondence of James Joyce, Pomona College)

Stephanie Eckroth (Historian, Foreign Relations of the United States, Office of the Historian, U.S. Department of State)

Deborah Hamer (Ph.D. candidate in history, Dutch West India Company Papers, Columbia University)

Catherine W. Hollis (Editorial Associate, Emma Goldman Papers, University of California Berkeley)

Brian Hughes (Associate Editor, Letters of 1916: Creating History, National University of Ireland, Maynooth)

Ruby Johnson (Graduate Fellow, Eleanor Roosevelt Papers Project, George Washington University)

Albin J. Kowalewski (Historical Publications Specialist, On the Record: Featured Documents of the House of Representatives, Office of the Historian, U.S. House of Representatives)

David Nolen (Assistant Editor/Reference Librarian, Personal Memoirs of Ulysses S. Grant, Mississippi State University)

Alison Palmer (Editor, Joseph Smith Papers Project, Church Historian’s Press, Church of Jesus Christ of Latter‑day Saints)

David Ramsey (Assistant Professor of Government, Papers of Roger B. Taney, University of West Florida)

Gary Sellick (Assistant Editor, Papers of the Pinckney Revolutionary Era Statesmen, University of South Carolina)

Joshua Smith (Associate Editor, Franz Boas Papers: Documentary Edition, University of Western Ontario)

Sara Torres (Ph.D. candidate in English, English Royal Genealogies in the Later Middle Ages: Visualizing Sovereign Succession, University of California Los Angeles)

Alison Trulock (Archival Specialist, On the Record: Featured Documents of the House of Representatives, Office of Art and Archives, Office of the Clerk, U.S. House of Representatives)

Angela White (Archives and Public Services Librarian, Elias Riggs Monfort Papers, Hanover College)

Mary Wigge (Production Assistant, George Washington Financial Papers Project, University of Virginia)

Keri Youngstrand (Digital Library Coordinator/Archivist, Theodore Roosevelt Digital Library, Dickinson State University)

The Editing Institute Admissions Committee for 2014 consisted of Bob Karachuk, the current ADE education director; Beth Luey, the immediate past ADE education director; and Neal E. Millikan, assistant editor of the Adams Papers at the Massachusetts Historical Society.

The Institute for the Editing of Historical Documents is administered by the ADE under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives.

For more on the Editing Institute, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=79 or e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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New (Revised) NHPRC Grant Programs

The National Historical Publications and Records Commission has approved new (revised) grant programs; see http://www.archives.gov/nhprc/announcement/. Of particular interest to documentary editors is the grant category for Publishing Historical Records in Documentary Editions: http://www.archives.gov/nhprc/announcement/editions.html.

The Association for Documentary Editing appreciates the hard work and cooperative spirit of the members of the Commission, including our representative, Raymond Smock; the Archivist of the United States, David S. Ferriero; and members of the NHPRC staff, including Kathleen Williams and Lucy Barber, in this revision of the new grant programs.

Jim McClure, ADE President

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Assistant or Associate Editor, Papers of Thomas Jefferson, Princeton University

The Papers of Thomas Jefferson in the History Department at Princeton University seeks an Assistant or Associate Editor to join its staff. Under the direction of General Editor James P. McClure and in partnership with Princeton University Press, the project’s team of editors is preparing the full, authoritative, printed and electronic edition of Jefferson’s public and private papers through his two terms as president. Responsibilities of the position include (but are not limited to) preparation of textual and explanatory annotation, verification of transcriptions of early 19th-century manuscripts, and historical research. The ability to work both independently and as a member of a collaborative team is essential. Starting rank in the University’s Professional Research Staff will be Associate Research Scholar; salary and title (Assistant Editor or Associate Editor) are dependent on qualifications. Applicants must apply online at https://jobs.princeton.edu (Req #1400215) with a cover letter, a c.v., a brief writing sample  (15 pages maximum), and contact information for three references. Review of applications will begin on May 20, 2014.

Essential Qualifications: PhD in history or a related field (in hand by the time of appointment); excellent research and writing skills; ability to work in a collaborative environment.

Preferred Qualifications: Experience in documentary editing; research experience and knowledge of primary and secondary sources in the history of the early American republic and the Atlantic world in the early 19th century; knowledge of text encoding (XML and TEI); reading knowledge of French, Spanish, or Italian.

Princeton University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This position is subject to the University’s background check policy.

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Documentary Editors Request Changes to Proposed NHPRC Grant Programs

The Association for Documentary Editing has made the following suggestions for changes to the proposed grant programs of the National Historical Publications and Records Commission:

  • The ADE asks that editorial projects and projects which are based on the publication of digital surrogates (without the attributes that define an edition) be separated within the Online Publishing of Historical Documents grant program. Recognizing these types of projects as different versions of online publishing will allow the application of appropriate definitions and standards for each of them in the guidelines. This modification could help ensure that funding for editions according to established standards, in keeping with the support that the NHPRC, since its inception, has given to edited documentary publications, can continue. Careful definition of editorial projects would also be in keeping with the current grant programs of the National Endowment for the Humanities, where Scholarly Editions and Translations are given their own category and prospective applicants are advised to “demonstrate familiarity with the best practices recommended by the Association for Documentary Editing or the Modern Language Association Committee on Scholarly Editions.” We also ask that the published grant guidelines say nothing about crowd-sourcing for editorial projects, allowing project directors to continue to make decisions about how performance objectives will be accomplished.
  • We ask that the requirement of free online access in both the Online Publishing and the Transition Support categories be held in abeyance until the NHPRC can study the issue and develop a practical, robust, proactive approach to developing best practice and taking responsibility for achieving this goal. In the meantime, the grants program can continue to encourage and assist editorial projects in creating online editions.
  • The ADE urges the Commission to consider that debates over the fate of print publication are ongoing, and that the goal of broad digital access to historical sources does not require that all other options for dissemination should be removed from consideration. We should also consider, together, the contributions that scholarly publishers have made and will continue to make as partners with editors, sponsoring institutions, and funders to carry forward our essential work.

Click here to see my letter of March 28 to the Archivist of the United States concerning the proposed changes to the NHPRC grants program: ADE_28March_2014.

Jim McClure

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2014 ADE Career Skills Workshop on Project Management

The Association for Documentary Editing will host a one-day Career Skills Workshop on Project Management on Thursday, 24 July 2014, from 8:30 a.m. to 4:00 p.m. at the Seelbach Hilton in Louisville, Kentucky. Registration is now open. The workshop is offered in conjunction with the ADE’s 36th Annual Meeting, which will be held 24–26 July at the same venue.

The 2014 ADE Career Skills Workshop on Project Management is intended for experienced documentary editors who are or aspire to be project directors. The workshop will provide intensive training in defining, planning, organizing, and administering editing projects. The immediate aim of the workshop is to instruct project directors in the fundamentals of project management so that they can apply its best practices in their work. Facing myriad responsibilities as well as shifting expectations, documentary editors who serve as project directors need to be as skilled in management as editing. The ultimate goal of the workshop is to improve how editing projects operate.

The instructor of the workshop will be Steven Hoskins, longtime project director of the American Association for State and Local History’s Project Management for History Professionals Program. Hoskins holds a Ph.D. in public history from Middle Tennessee State University and works with historical institutions and organizations around the country as a consultant in project management, strategic planning, community outreach, and other areas.

Participation in the workshop is limited to 20 people, with enrollment on a first-come, first-served basis. Admission costs $100, which is due at the time of registration and is nonrefundable.

To register for the workshop, please visit the ADE website at http://www.documentaryediting.org/wordpress/?page_id=1617.

The ADE has hosted career skills workshops in conjunction with its annual meeting since 2011. The workshops provide opportunities for experienced documentary editors to receive targeted training sure to enhance their professional abilities. They are funded in part by the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives.

For more information, please e-mail Bob Karachuk, ADE Education Director, at ade-educationdir@documentaryediting.org.

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Request for Extension of Comments Period for Proposed Changes in NHPRC Grants Program

[Update, Feb. 27: The NHPRC has extended the deadline for comments to March 31.]

Members of the ADE and others in the documentary editing community:

Today I have, with the authorization of the ADE Council and in consultation with the Federal Policy Committee, sent a request to David Ferriero, the Archivist of the United States, for an extension of the comments period on the proposed changes to the grants program of the National Historical Publications and Records Commission. The NHPRC has announced that comments will be accepted until Thursday, February 27. I have requested, for the Association, that the comments period be extended to run through April 30 to allow for a full discussion of these very important proposed changes to a grants program that has long supported editions of American historical papers.

See below for my letter to the Archivist.

Jim McClure
ADE President


ADE Logo

February 24, 2014

Mr. David S. Ferriero
Archivist of the United States
National Archives and Records Administration
700 Pennsylvania Avenue, NW
Washington, DC 20408-0001

Dear Mr. Ferriero:

The Association for Documentary Editing, which as you know represents a diverse community of individuals and projects working on a variety of textual materials for publication in various electronic and print formats, respectfully asks that the comments period for the proposed changes to the NHPRC’s grants program be kept open through April 30.

The Overview of Proposed Changes to the NHPRC Grants Program appeared on the Annotation blog of archives.gov on February 13. The closing date for comments is February 27, allowing only two weeks for comment on policy changes that, according to the Overview, took two years to develop. The report on The Digital Citizen and the American Record, which is cited in the announcements of the proposed new grant programs, has not yet been released. On a practical level, this proposed transformation has generated confusion and concern among current recipients of grants. Some activities that presently qualify for NHPRC grant support, and which in some cases constitute a significant part of the performance objectives of current grants for publications projects, will no longer qualify if the changes are implemented. For some projects, even if they qualify, the timetable for submission of applications and decisions by the Commission will change significantly with no allowance for adjustment by the projects or their sponsoring institutions.

More fundamentally, the proposed new grant programs will overturn the Commission’s longstanding role in the creation of authoritative editions of American historical documents. A transformation of this magnitude deserves and requires thoughtful discussion and evaluation by users and audiences of the editions, as well as editors, sponsoring institutions, and the academic presses that are partners in the editorial enterprise.

That discussion cannot take place by February 27, or in time to allow implementation of the proposed changes to meet the FY 2015 grants cycle.

For decades, NHPRC support has been crucial to editions that make the record of the nation’s history accessible to the American public. These proposed changes demand more consideration than is possible in the proposed timetable.

Sincerely yours,

James P. McClure
President, The Association for Documentary Editing
General Editor, The Papers of Thomas Jefferson, Princeton University


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Call for Comments on Proposed Changes to NHPRC Grants

The Federal Policy Committee of the ADE, co-chaired by Charlene Bickford, Mary Jo Binker, and Christopher Brick, is collecting comments and information about the potential impact of the proposed changes to application categories and deadlines for National Historical Publications and Records Commission grants. Particularly if you have an edition that is currently receiving NHPRC support, or have been expecting to apply for an NHPRC grant, please let the Committee know how the changes would be likely to affect your project. The ADE is also interested in the editorial community’s reactions to larger implications of the proposed policy changes. You can reach the Committee by email at ADE-federalpolicy@documentaryediting.org (or me at ADE-president@documentaryediting.org).

The NHPRC has posted the proposed guidelines on its blog: http://blogs.archives.gov/nhprc/. The blog also provides information about webinars for discussion of the proposed drafts for the NHPRC’s grant programs:
A webinar for people planning for or working on transcribed and annotated documentary editions will take place February 20, 2014, at 3 pm: https://connect16.uc.att.com/gsa1/meet/?ExEventID=86503625, access code is 6503625.
Another webinar is designed for applicants planning any kind of project for Online Publishing of Historical Records. February 25, 2014, 2 pm: https://connect16.uc.att.com/gsa1/meet/?ExEventID=86503625, access code is 6503625.

I encourage everyone to use these opportunities to learn more, and then to share your observations with the Federal Policy Committee.

Jim McClure
ADE President

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Conference Program for the Society of Textual Scholarship Available

Several ADE members are participating in the upcoming Society for Textual Scholarship’s 18th International Interdisciplinary Conference, which will be held from March 20-22, 2014, at the University of Washington in Seattle, WA, USA.  For the program see: http://textualsociety.org/current-conference-program/

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