Journal of the Text Encoding Initiative – Issue 9, 2016

The recent issue of the Journal of the Text Encoding Initiative (Issue 9, 2016) includes an article titled “Towards a Model for Encoding Correspondence in the TEI” which is relevant to those involved with documentary editing. It provides recommendations on encoding letters with critical metadata, highlights the importance of the Model Editions Partnership, and discusses Correspondence Metadata Interchange (CMI) – a standard for linking personal names to established authority files.

Also included in this issue are the following:
“Challenging the Myth of Presentation in Digital Editions”.
“Formal Ontologies, Linked Data, and TEI Semantics”

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Jane Addams Papers Project: Part-Time Assistant Editor Position

Swarthmore-JAThe Jane Addams Papers Project is seeking a part-time Assistant Editor to help work on the preparation of Volume 4 of the Selected Papers of Jane Addams. The position is funded by a grant from the National Endowment for the Humanities. It is renewable year-by-year dependent on funding.

The Selected Papers of Jane Addams is a six-volume, selected edition. Volume 1-3, prepared by Mary Lynn Bryan and her staff covers the years 1860-1900. Volume 4, prepared by Cathy Moran Hajo and the staff at Ramapo College of New Jersey, will cover 1901-1913. The volume will be published by the University of Illinois Press.

The assistant editor will work 25 hours per week, some portion of which may be done by telecommuting. Earliest start date is October 15. The successful candidate will help select documents for inclusion in Volume 4, prepare the manuscript, help identify and organize the annotation research process, conduct research, and assist with proofreading. Duties may also include proofreading transcriptions and identifications for the digital edition, writing blog posts, and supervising student workers.

Required: M.A. in American history or a related field or current enrollment in a graduate program. Meticulous attention to detail and familiarity with computers, including database use, is essential. Preferred: Subject specialization in the Progressive Era with emphasis on Jane Addams, the suffrage and settlement house movements; or experience in scholarly editing or the publication of scholarly materials. AA/EOE. For more information, and to apply for the position, see job 223009 at Ramapo College’s website.

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Civil War Governors of Kentucky Digital Documentary Edition Seek Graduate Research Associates 2016-2017

The Kentucky Historical Society seeks eight Graduate Research Associates (GRAs) familiar with 19th century United States history to write short informational entries for the Civil War Governors of Kentucky Digital Documentary Edition (CWG-K). GRAs will receive a stipend of $5,000 each and can work remotely from their home institutions.

Each GRA will annotate 150 assigned documents each. Each GRA must be a graduate student in at least the second year of a M.A. program in history or a related humanities discipline.  Preference will be given to candidates who are enrolled in graduate programs at Kentucky universities, though applicants worldwide are encouraged to apply. The stipends are funded by a grant from the National Historical Publications and Records Commission (NHPRC), a branch of the National Archives.

Click here for more information and application instructions, or contact Tony Curtis at

CWG-K is an annotated, searchable, and freely-accessible online edition of documents associated with the chief executives of the commonwealth, 1860-1865. Yet CWG-K is not solely about the five governors; it is about reconstructing the lost lives and voices of tens of thousands of Kentuckians who interacted with the office of the governor during the war years. CWG-K will identify, research, and link together every person, place, and organization found in its documents. This web of hundreds of thousands of networked nodes will dramatically expand the number of actors in Kentucky and U.S. history, show scholars new patterns and hidden relationships, and recognize the humanity and agency of historically marginalized people. To see the project’s work to date, visit

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Assistant Editor, Washington Papers

The Fred W. Smith National Library for the Study of George Washington at George Washington’s Mount Vernon seeks applicants for the position of Assistant Editor of the Papers of George Washington documentary editing project. The editor will work full-time at the Washington Library within the editorial system and under the editorial direction of the Papers of George Washington documentary editing project based at the University of Virginia.

The Fred W. Smith National Library for the Study of George Washington at Mount Vernon is a center for research and scholarship. The library’s collection contains a wide and rich array of resources covering George Washington, Martha Washington, Mount Vernon, colonial America, the American Revolution, the confederation years, slavery, domestic economies, the early republic, life in the eighteenth century, decorative arts, and historic preservation. The library’s special collections include rare books, manuscripts, documents, and maps related to George Washington, his life, military career, presidency, and activities at Mount Vernon, as well as a substantial collection of Martha Washington papers, the Bushrod Washington Family Papers, and materials from other family members.

Requirements include:

  • Knowledge of modern standards of documentary editing
  • Knowledge of George Washington and early American history
  • Experience in documentary editing
  • Ph.D. in early American history or a related field is preferred

For more information and to apply see

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Editorial Assistant Position, Adams Papers, Massachusetts Historical Society

The Adams Papers at the Massachusetts Historical Society seeks a full-time editorial assistant to begin work in fall 2016. Since its establishment in 1954, the Adams Papers has published fifty volumes of the diaries, letters, and other writings of the Adams family of Massachusetts; currently, we publish two series, Adams Family Correspondence and the Papers of John Adams. Work on the Adams Papers provides a unique opportunity to explore the fields of late eighteenth- and early nineteenth-century history through the correspondence and writings of one of America’s first families.

The editorial assistant provides editorial and administrative support for the project. Editorial duties include transcribing manuscripts, checking footnotes, proofreading, helping with indexes, undertaking minor research, updating the online catalog, and assisting in desktop publishing of the volumes. Administrative duties include correspondence, light event planning, assistance with grant reporting, file management, fielding reference questions and assisting researchers, and miscellaneous secretarial work.

Requirements include a BA in history or related field (MA or focus on early American republic a plus); editorial experience; familiarity with Microsoft Office; excellent organizational and time-management skills; capacity for detailed, accurate work; ability to work well with others in a small office. Familiarity with documentary editing and basic XML a plus. This one-year position is grant-funded and renewable subject to continued funding.

For more information on the project, see the Society’s website at Review of applications will begin immediately. Position to start fall 2016, if possible.

To apply, please email cover letter, résumé, and names of three references to ap_job[at]masshist[dot]org. Address materials to Sara Martin, Editor in Chief, Adams Papers, Massachusetts Historical Society.

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Editing Institute Graduates Class of 2016

IMG_2412_2 3Graduates: Rhonda Barlow, Debbie Bloom, Matt Cheser, Lauren Davis, Emily de Araújo, Jeff Ewen, Louie Gallo, Bryan Grove, Evan Habkirk, Elizabeth Kuehn, David Lai, Peter Luebke, John Lund, Heather McDaniel, Lisa McLeod, Andreas Meyris, Lynn Price, Michelle Ridout, Lauren Roedner, Tori Sciancalepore, Melly Scofield, Doug Winiarski.

Faculty: Amanda Gailey, Cathy Moran Hajo, Bob Karachuk, Esther Katz, Ondine Le Blanc (not pictured), and Jennifer Stertzer.

Guest presenter: Darrell Meadows.

The Institute for the Editing of Historical Documents is administered by the Association for Documentary Editing under a grant from the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives and Records Administration (NARA).

For more on the Editing Institute, visit the ADE website at <> or e-mail Bob Karachuk, ADE Education Director, at <>.

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2016 ADE Seminar on Critical Issues—Advocacy

The Association for Documentary Editing will host a Seminar on Critical Issues—Advocacy on Thursday, 4 August 2016, from 2:10 to 3:45 p.m. at the Astor Crowne Plaza Hotel, 739 Canal Street, New Orleans, Louisiana. The seminar is offered in conjunction with the ADE’s 38th Annual Meeting, as a plenary session on the opening afternoon.

The 2016 ADE Seminar on Critical Issues—Advocacy is a collaborative learning exercise in which a panel of experts with varying experience will lead a general discussion on an important issue facing the documentary editing discipline. The seminar will approach the concept of advocacy in a broad manner: advocacy targeting Congress in both Washington and district offices, advocacy targeting state legislatures and humanities councils, advocacy targeting local audiences, advocacy targeting host institutions and administrators.

The goal is to help documentary editors learn how to promote their projects and their discipline to a variety of influential audiences in a polished and proactive manner. The seminar will address such questions as: What individuals or organizations ought to be educated about the value of documentary editing? How are they to be approached? What arguments might appeal to them? What strategies or concerns does the experience of both panelists and participants suggest?

As the different scenarios to be explored in the seminar on advocacy lend themselves to different speakers, we are assembling a panel of five experts. Each panelist will make a 10-minute presentation on their niche—Congress, states, local audiences, or host institutions—and then participate in the general discussion.

The panelists will include:

  • Lee White, Executive Director, National Coalition for History
  • Mary Jo Binker, Consulting Editor, Eleanor Roosevelt Papers Project, George Washington University
  • J. Kent Calder, Acquisitions Editor, University of Oklahoma Press
  • Joshua J. Smith, Associate Editor, Franz Boas Papers: Documentary Edition, University of Western Ontario
  • Thomas P. Slaughter, Director, Seward Family Archive Project, University of Rochester

Lee White, who guided the design of the seminar, will also chair the panel.

The ADE Seminar on Critical Issues is funded in part by the National Historical Publications and Records Commission (NHPRC), an affiliate of the National Archives and Records Administration (NARA).

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Election of ADE Officers for 2016-2017

Posted on behalf of Connie Schulz:

The ballot for the 2016-2017 ADE slate of officers has been e-mailed to all ADE current members. Thank you to all of those who have returned their ballots. If you haven’t filled out your ballot and sent it to the ADE secretary (yes, digital submission is fine) there is still time up until July 29. If you believe that you are currently a paid-up member and did not receive an e-mail announcement of the annual election of officers and a ballot, please contact ADE Secretary, Connie Schulz, at AND if you have neglected to renew your membership – there is still time! The ADE membership form is available simply by clicking on the “Join the ADE” link next to this message.

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ADE 2016 Conference – hotel reservation deadline

Registration is open for the Association for Documentary Editing’s 2016 Conference, “Celebrate the Vibrancy of Documentary Editing,” to be held in New Orleans, Louisiana, from August 4-6, 2016.  The draft schedule is available here.

To register, please visit this page.  The deadline for registration is 18 July.

A block of rooms has been reserved at the Astor Crowne Plaza Hotel in New Orleans.  For hotel and travel information, please visit this page.  The deadline to reserve rooms at the special rate is 15 July.

The conference will also feature a breakfast talk given by Erin M. Greenwald, curator and historian at The Historic New Orleans Collection. She is curator and project director of the NEH-funded traveling exhibition Purchased Lives: The American Slave Trade from 1808 to 1865, which was originally on view at the Historic New Orleans Collection as Purchased Lives: New Orleans and the Domestic Slave Trade, 1808–1865. Greenwald was also a co-organizer of the 2015 NEH-sponsored symposium “To Be Sold: The American Slave Trade from Virginia to New Orleans.”

We look forward to seeing you in New Orleans this August!

Jennifer Stertzer, Pam Pierce, Louis Gallo, Robert Haggard & Meg Henderson
2016 ADE Program and Conference Organizing Committee


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Documentary Editing at the Digital Humanities Summer Institute

This gallery contains 4 photos.

Since 2001, the Digital Humanities Summer Institute (DHSI), held annually in Victoria, B.C., Canada, has been an annual gathering of technologists, scholars, librarians, graduate and undergraduate students…and editors. For the past three years, Jennifer Stertzer and I, joined this year … Continue reading

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